We are now in the full swing of the silly season but that’s no reason to let your guard down and take chances with your business’s data security.
Heading into the holidays is an opportunity for you to reflect on your office space and how you would like to leave it over this end of year period. So as your office begins to wind down to say goodbye to 2018, rally your teams to get behind an office clean up.
This month we share our practical tips to help you keep a cleaner and more efficient work environment while ensuring discarded documents don’t fall into the wrong hands.
Make the office clean up fun!
Make a date and invite your employees to participate in an office clean up. Stop the clock early, play some tunes in the background and provide an incentive – nothing motivates people more than free pizza and a glass of bubbles!
Go through cupboards, filing cabinets and storage areas to leave no stone unturned during your office cleanse. Understand your business record keeping obligations and assess each document. Should it be archived or destroyed? For example, tax related documents generally must be kept for 5 years.
Consider going paperless in 2019 and scan your documents to store them digitally. There are a range of cloud services that provide secure and reliable access to documents anywhere where there is an internet connection.
Keep tabs on your electronic equipment
Maintain a log of all electronic devices employees have in their possession for work purposes and ensure they are encrypted and password protected, to safeguard business confidential information stored on them.
Destroy unwanted documents securely
Don’t take any chances by discarding documents into your bins. The recycling bin is great for wrapping paper but is not the place to lay to rest your business documents. Always use an experienced document-shredding service to guarantee unwanted documents are disposed securely.
Confidential Shredding Co offers a range of services to suit your requirements including casual security bin services, archive boxes and the removal and secure destruction of old IT equipment. You will not only have peace of mind that your documents are being disposed of securely, you can look forward to starting the new year fresh with a decluttered and clean office.
Call us on 1300 788 719 for a free no obligation quote or click here to order online.
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